Committee Description
The mandate and election process of the Executive Committee is entrenched in Part 6 of the CPSS Regulatory Bylaws, which reads as follows:
6.1 Election of the Executive Committee
(a) The Council shall each year at its first meeting elect from amongst its members a President and a Vice-President; and an Executive Committee composed of the President and Vice-President and four members elected at large from and by Council. At least one of the members at large shall be a non-medical Council member.
6.2 Term of Office
(a) All members of the Executive Committee shall hold office until they have submitted their resignation, or until their successors are elected or appointed, whichever shall first occur.
6.3 Vacancy on the Executive Committee
(a) In the event of death, incapacitation, resignation, vacancy from office of a permanent nature, of the President, Vice‑President, or other member of the Executive Committee, Council shall elect members to fill the vacancies.
6.4 Calling Meetings
(a) The Executive Committee shall meet at the call of the Registrar or the Registrar’s designate or on the direction of the President or person acting in place of the President. Three members of the Executive Committee shall constitute a quorum.
6.5 Conduct of Meetings
(a) The members of the Executive Committee may participate in meetings by means of web-based technology, conference telephone or similar communications equipment, whereby all persons participating in the meeting can hear each other at the same time, and participation in any meetings shall constitute presence in person by such person at such meeting.
(b) If, in the opinion of the person calling a meeting of the Executive Committee pursuant to paragraph 6.4 a matter can be adequately addressed by providing information to the Executive Committee in writing, with the Executive Committee voting on a resolution included in the information by fax or email, the President, or the Registrar or designate, may provide such information to the members of the Executive Committee and allow a time for response that is, in the opinion of the person calling the meeting, sufficient to permit the Executive Committee members to respond.
(c) In order to constitute quorum of the Executive Committee for the purposes of paragraph (b) above a majority of the members of the Executive Committee must have voted on the resolution by FAX or email by the time for response established by the person calling the meeting.
(d) An affirmative vote for the resolution referred to in paragraph (b) above, is by a simple majority of those members present who do not abstain from voting.
6.6 Authority of the Executive Committee
(a) The Executive Committee shall have and exercise all the power and direction of the Council, but shall not enact, repeal, or amend bylaws or make regulations inconsistent with existing regulations. Minutes of the meeting of the Executive Committee shall be presented at the next following meeting of Council.