GOVERNANCE POLICY: CR-3  Monitoring Registrar Performance

Monitoring the performance of the Registrar is synonymous with monitoring organizational performance against Council policies on Ends and on Executive Limitations.  Any evaluation of the Registrar’s performance, formal or informal, may be derived only from these monitoring data.

 1. The purpose of monitoring is to determine the degree to which Council policies are being implemented.  Information which does not do this will not be considered to be monitoring.  Monitoring will be as automatic as possible using a minimum of Council time so that meetings can be used to create the future rather than to review the past.

 2. A given policy may be monitored in one or more of three ways:

 2.1  Internal report:  A written report to the Council from the Registrar providing evidence of compliance with Ends or Executive Limitations.

 2.2  External report:  Discovery of compliance information by an impartial, external agent who is selected by and reports directly to the Council.  Such reports must assess executive performance only against policies of the Council, not those of the external party, unless the Council has previously indicated that party’s opinion to be the standard.

 2.3  Direct Council review:  Discovery of compliance information by a Councilor, a committee or the Council as a whole.  This is a Council inspection of documents, activities or circumstances directed by the Council which allows a “prudent person” test of policy compliance.  Such an inspection is only undertaken at the instruction of the Council, and with the Registrar’s knowledge.

 3. Based upon a decision of the Council, any policy can be monitored by any method at any time.  For regular monitoring, however, each Ends and Executive Limitations policy will be classified by the Council according to frequency and method.